Ministry of Public Administration

Minister


	Irma Pavlinič-Krebs

Irma Pavlinič-Krebs

Irma Pavlinič-Krebs was born on 3 April 1963 in Črna na Koroškem. She finished her primary and grammar schools in Ravne na Koroškem and graduated from the Faculty of Law of the University of Ljubljana in 1986, where she is currently enrolled in postgraduate studies. She began her career as a trainee clerk at the Higher Court in Maribor and senior clerk at the Basic Court in Maribor (Slovenj Gradec branch).

After passing the bar examination she held managerial positions in the business sector and state administration. She was the Head of Personnel in Gorenje Fecro (from September 1989 to June 1990), the Head of the Department for Internal Administrative Affairs at the Municipality of Ravne na Koroškem (from June 1990 to January 1995) and the Head of the Administrative Unit of Ravne na Koroškem (from January 1995 to October 2000). In 2000 she was invited to join the team of Dr Janez Drnovšek and the Mežica Valley elected the first MP from the area to the National Assembly.

Between 2000 and 2004 she was a Vice-President of the National Assembly. Until being elected the Minister of Public Administration she worked as a lawyer.

State Secretary


	Tina Teržan

Tina Teržan

Tina Teržan was born in 1965 in Jesenice. She attended elementary and secondary school in Škofja Loka and completed university studies at the Faculty of Economics, University of Ljubljana, graduating in 1989.

Her professional career started with a traineeship at company Alpetour in Škofja Loka, where she later became acting manager. From 1991 to 2001, she was employed as analyst in different companies (IZR, Lokainvest and NLB); in November 2001, she started working for the Joint Services of the Government, where she first managed investment projects for EU external border, later she was the Head of the Sector for General Affairs.

From 2004 she has been working for the Ministry of Public Administration, Directorate for Investments and Real Estate. From March 2007 until her appointment as State Secretary, she has been deputy Director – General of the Directorate for Investments and Real Estate.

Organisation

Minister:

Irma Pavlinič-Krebs

Phone: +386 1 478 83 30

fax: +386 1 478 83 31

e-mail: irma.pavlinic-krebs[@]gov.si

State Secretary:

Tina Teržan

Phone: +386 1 478 83 85

fax: +386 1 478 83 31

e-mail: tina.terzan[@]gov.si

Minister's Office

Head of the Office:

Janja Rebić Avguštin, M.Sc

Phone: + 386 1 478 83 99

Fax: + 386 1 478 83 31

e-mail: janja.avgustin@gov.si

Secretariat-General

Secretary-General: Milan Pirman, M.Sc

Phone: +386 1 478 18 27

fax: +386 1 478 18 92

e-mail: milan.pirman@gov.si

Public Relations:

Miran Koren

Phone: +386 1 478 84 33

fax: +386 1 478 83 31

e-mail: miran.koren[@]gov.si

Luka Kočevar

Phone: +386 1 478 83 54

fax: +386 1 478 83 31

e-mail: luka.kocevar[@]gov.si

gp.mju[@]gov.si

Maja Pergovnik

Phone: 01/ 478 18 38

fax: +386 1 478 83 31

e-mail: maja.pergovnik[@]gov.si

Directorates

Management and Personnel Directorate

Director-General:

Mojca Ramšak Pešec

Tržaška 21, 1000 Ljubljana

Phone: +386 1 478 16 50, fax: +386 1 478 16 99

e-mail: gp.mju[@]gov.si

E-Government and Administrative Processes Directorate

Director-General:

Dr Aleš Dobnikar

Tržaška 21, 1000 Ljubljana

Phone: +386 1 478 86 51, fax: +386 1 478 86 49

e-mail: gp.mju[@]gov.si

Directorate for Investments, Real Estate and Joint Services of State Administration

Director-General:

Stane Cvelbar

Tržaška 21, 1000 Ljubljana

Phone: +386 1 478 18 00, fax: +386 1 478 18 05

e-mail: gp.mju[@]gov.si

Services

Internal Audit Service

Head: Mateja Plankar, M.Sc

Telephone: +386 1 478 83 30

Fax: +386 1 478 83 31

e-mail: gp.mju[@]gov.si

Local Administrative Units Service

Head: Bojan Trnovšek, M.Sc

Telephone: + 386 1 478 87 05

Fax: +386 1 478 86 49

e-mail: gp.mju[@]gov.si

NGO's Service

Head: Vanda Remškar Pirc

Telephone: + 386 1 478 86 70

Fax: + 386 1 478 86 49

e-mail: gp.mju[@]gov.si

Main Areas of Activity

The mission of the Ministry of Public Administration is to ensure that public administration is friendly, efficient and tailored to its customers and the civil servants performing those services. We all have a part to play in helping to achieve a user-friendly public administration by deploying human, financial and material resources and knowledge more efficiently within public administration.

Public administration in Slovenia respects the principles of legality and legal safety, political neutrality and professional independence, openness and a focus on the user, professionalism, quality, compliance, cost-effectiveness and efficiency.

The Ministry’s goal is to provide satisfaction to customers and civil servants and to ensure that public administration in Slovenia is not only comparable with public administration in other EU member states but is, in terms of progressiveness, customer satisfaction and public finance effects, among the best.

The Ministry of Public Administration performs tasks in the following areas: the organisation of public administration and staff; the public sector salaries system; e-government and administrative processes; investments, real estate and joint state administration services; and the coordination and guidance of local administrative units.

Special attention is devoted in all the above areas to: strategic development, analysis and quality in public administration, public relations and the promotion of new solutions, and international relations.

Organisation of Public Administration and Staff

Public Administration

Slovenia’s system of public administration and civil servants is based on the legislation in force. The reform of public administration in Slovenia, ongoing since 1996, is focused on the upgrading and modernisation of the existing system. The chief element of the reform processes is the improvement of public administration operations in Slovenia in terms of greater professionalism, political neutrality, transparency, efficiency and a focus on the user of public services.

One of the important elements of state administration reform is staff resource management: conscious, planned, systematic and cost-effective dealings with people at work. The basis for its active implementation is the Civil Servants Act; through this act which was recently amended a staff system has been introduced into public administration based on selection according to criteria of professional ability and the promotion of excellence at work.

The main tasks in the field of organisation and employment are:

to manage the system, organisation and workings of public administration;
to develop the civil service system and to inspect and supervise its implementation;
to manage human resources, with a special emphasis on developing new methods and approaches;
to draft and harmonise employment plans for the bodies of state administration and public entities under article 22 of the Civil Servants Act;
to oversee and draft expert opinions concerning the proposed acts of internal organisation and the systematisation of state administration;
to perform professional, technical and administrative tasks for scholarship sub-committee and to award and administer government scholarships to the recipients of government scholarships;
to set up an administrative cadre information system which is to provide support to human resources management;
to keep central personnel records;
to perform professional, technical and administrative tasks for the Council of Officials;
to perform professional tasks, prepare documentation and conduct proceedings that fall within the competence of the Commission of the Government of the RS for Complaints regarding labour relations;
to prepare, organise and execute professional training and continuing education programmes with proficiency examinations for work in public service.

Public Sector Salaries System

The Directorate for Salaries in the Public Sector performs tasks relating to the preparation, coordination and guidance of the public sector salaries system and policy. The tasks of the directorate are as follows:

to draft and coordinate legislative amendments in the public sector salaries system;
to draft and coordinate implementing regulations relating to the public sector salaries system;
to prepare and provide analytical support to operations relating to the public sector salaries system;
to coordinate activities with competent ministries when setting the public sector salaries policy;
to draft collective agreements in relation to public sector salaries;
to draft expert bases for the conduct of negotiations or coordination with public sector trade unions in relation to the public sector salaries system and policy;
to monitor deployment of the salaries system in individual public sector areas (public administration, education, schooling, healthcare, social care, culture and information services, science, public agencies, public funds, other public institutions and other budget users), and to recommend improvements thereto on the basis of practical experience (evaluations);
to plan and maintain an information system supporting the work in the public sector salaries system;
to coordinate the planning of an information system for the distribution and publication of information on public sector salaries paid;
to coordinate and plan an information system for the distribution and analysis of information on public sector salaries.

E-Government and The directorate responsible for e-government and administrative processes within the ministry performs tasks in the following areas:

modernising processes and ensuring the accelerated development of e-government with the aim of bringing services closer to citizens and business;
enhancing electronic support to relations between entities within and outside public administration through the deployment of modern information and communications technologies;
ensuring that registers can be linked to each other and integrating databases through IT support to processes;
monitoring global developments in IT infrastructure and drafting guidelines and standards relating to its area of work;
cooperation in the removal of administrative barriers;
implementing regulations governing the general administrative procedure, administrative operations and access to information of a public character;
performing tasks related to administrative supervision;
performing public procurement tasks as they relate to IT infrastructure;
cooperating with non-governmental organisations.

Coordination and Guidance of Local Administrative Units

The Ministry of Public Administration performs the following tasks in relation to coordination of the operations of the 58 local administrative units:

tasks relating to the system of financing of local administrative units and their operations, monitoring of the preparation of proposed financial plans of local administrative units, and cooperation in budget harmonisation procedures for local administrative units;
cooperation in procedures of appointing and dismissing heads of local administrative units and the forwarding of recommendations for appointments of heads of internal organisational units, local administrative units and senior administrative staff in local administrative units;
implementation of procedures in relation to the enforcement of rights, obligations and responsibilities at work for heads of local administrative units.

Investments, real estate and joint state administration services

The Directorate for Investments, Real Estate and Joint Services of the State Administration within the Ministry of Public Administration has been the authorised government investor for the construction of border crossings on the external borders of the EU since 2001. Since then, the Sector for the Establishment of the EU’s External Border of the Directorate for Investments, Real Estate and Joint Services of the State Administration has completed the construction of all the border crossings of the Slovenian part of the EU’s external border. All forms of border control have been put into effect in accordance with the Schengen security standards including customs, veterinary, plant health and public health supervision. All of the newly constructed border crossings conform to EU standards.

Apart from activities regarding the construction or reconstruction of border crossings conducted by the Ministry of Public Administration in accordance with the amendments to the Implementation Plan for the Application of the Schengen Standards for the Surveillance of the EU External Border, the Ministry of Public Administration is running the “green border” construction project, building six border police stations.

Real Estate

Managing government-owned real estate is of great importance. The main task is the preparation of documents, materials and regulations fundamental to the planning and realisation of activities connected with managing tangible assets.

In view of this we must first note the coordination of activities concerning the management of tangible assets of the state since, with emerging regulations as well as through actions, the Ministry of Public Administration is fast becoming the driving force behind all real estate managers, dealing primarily with real property owned by the RS, and the coordinator of their interests.

The permanent tasks in this area include all those connected to the governing of the internal real estate market, the preparation of state property sales programmes, and will in future include the preparation of tangible assets acquisition programmes. The further development and updating of the application “Central Register of Real Estate owned by the RS” is also a permanent task. While the application is being developed, formally disseminated and improved in content, data is being entered, rechecked and updated. The tasks are not performed separately, but are increasingly linked to the databases of other registers.

The expert tasks relating to the Government’s Housing Commission (which manages 666 flats) also fall within the competence of the Ministry of Public Administration. The Ministry ensures the legal regulation of the housing fund and performs legal work concerning the letting and selling of apartments. It drafts propositions for investments in and the regular maintenance of the housing fund. In cooperation with other specialist services at the ministry, it provides maintenance in accordance with the annual plan. It also manages 80 vacation facilities located in Slovenia and Croatia. The management of the vacation facilities is an independent activity which must cover its own operating costs as well maintenance costs through revenues generated from the letting of facilities to State Administration employees, pensioners and individual state administration bodies.

The Ministry of Public Administration also ensures spatial conditions for the needs of ministries and government offices, except for those of the Ministry of Defence and the Ministry of Interior, and local authorities, and establishes administrative centres for solving, where possible, the state administration’s spatial issues at the local level. The policy of investing in official premises for the needs of state administration is precisely defined in the Plan to Resolve the Spatial Issues of State Administration Authorities in the Financially Assessed Strategy for the Acquisition of Real Estate for the Needs of State Administration. An important fundamental document intended to generate optimum working conditions is the Standards for Setting up Offices in Keeping with the Needs of the State Administration. The main goals are therefore: to ensure suitable spatial and working conditions, to conduct business more efficiently (for example, the acquisition of their own premises through gradual or immediate purchase instead of paying high rents, the reduction of high rents), to concentrate the state administration, and to acquire suitably accessible sites.

Sector for Public Procurement

As part of its competences relating to public procurement, the Ministry of Public Administration:

administers and implements joint public procurement processes pursuant to Government resolution;
implements public procurement on behalf of other state administration bodies pursuant to special authorisation;
implements public procurement for the requirements of ministries, excluding the areas of telecommunications and IT infrastructure;
prepares sample tender documentation;
prepares a single procurement and construction plan;
prepares ordinances on the sale of real estate;
carries out public auction procedures for the sale of real estate;
takes part in the drafting of regulations governing public procurement.